Is a GbR or Grundstücksgemeinschaft an incorporated partnership on Holidu?

No. A GbR (Gesellschaft bürgerlichen Rechts) and a Grundstücksgemeinschaft are unincorporated partnerships. They are not registered in the commercial register (Handelsregister), so they must be verified as an Unincorporated Partnership, not as an incorporated partnership or Organization.

Only partnerships registered in an official commercial register, such as a KG, OHG, or GmbH & Co. KG, should onboard as an Organization.

How do I know if my partnership is incorporated or unincorporated?

Check whether your partnership is listed in the Handelsregister. If it has a Handelsregisternummer, it is an incorporated partnership and you should onboard as an Organization.

If your partnership is a GbR or a Grundstücksgemeinschaft and has no commercial register entry, it is an unincorporated partnership. Partners are personally liable, and the partnership is not a separate legal entity.

Which entity type should I select for a GbR or Grundstücksgemeinschaft?

Select Unincorporated Partnership. This entity type is available for hosts in Germany, including GbR and Grundstücksgemeinschaft structures.

The steps below apply to GbR and Grundstücksgemeinschaft partnerships in Germany.

Who can complete the verification?

Only the host, who is the primary holder on Holidu, can complete this process. The person who signs up with Holidu becomes the Primary Partner.

What documents do I need before I start?

Have the following ready:

• Constitutional document (required): a written agreement that establishes the partnership.
• ID documents of the legal representatives: passport, national ID card, or driver's license.
• Tax ID document (not always required): a tax registration certificate issued by your tax authority.
• Address details of each partner who makes decisions or acts as a legal representative.

Which constitutional documents are accepted for a GbR or Grundstücksgemeinschaft in Germany?

Your constitutional document must be signed by all partners. Accepted documents include:

• Gesellschaftsvertrag or GbR-Vertrag
• Vereinbarung über eine Grundstücksgemeinschaft
• Gewerbeanmeldung (GewA 1 or GewA 2), including all pages and the signature page
• Gewerbeschein
• Bescheinigung über die Erfassung als Steuerpflichtiger (tax registration certificate)
• Statement from an accountant confirming that the partnership exists
• Protokoll einer Gesellschafterversammlung or Gesellschafterbeschluss, signed by all partners

Every constitutional document must:

• Include the names of all partners.
• Describe the partnership details, such as roles, responsibilities, and profit distribution.
• Be true and up to date.

Don't have a formal contract? Check whether you have any written or signed document that shows who the partners are and how profits or ownership are shared. This can be enough to start the process.

How do I add and verify the partners?

Follow these steps:

1. Log in to your Holidu account, go to the Account tab, and click Validate.
2. Confirm the pre-filled details of the Primary Partner. The Primary Partner must complete Onfido identity verification.
3. Enter your partnership details and upload your constitutional document.
4. Click "Add another partner" for each additional member. For each partner, select the entity type (usually Individual), indicate whether they hold more than 25% ownership, provide control rights if applicable, and enter their personal details.
5. Repeat until all partners are added.
6. Verify the identity of each partner using one of these methods:
   • Instant Verification (recommended): Select the country of issue and the document type, scan the QR code with your phone, and take clear photos of the document.
   • Manual Upload: Choose the document type and upload high-quality photos. Verification can take up to 72 hours.

How do I submit my documents?

1. Upload your constitutional document and, if required, your tax document. The tax document must show the partnership's name and tax ID.
2. Check all information carefully. Make sure names and addresses match across all documents.
3. Click Submit.

How do I verify my payout details?

The bank account must be in the name of the partnership, or it must be a business account that belongs to all members of the partnership. The account name must match the partnership name you registered in the previous step.

You can choose one of two methods:

• Instant Verification (recommended): Select your online banking provider and log in through Tink, our trusted partner. Your banking login details are not stored. They are used only for verification.
• Manual Verification: Enter your bank details and upload a recent bank statement issued within the last 12 months. The statement must show the partnership's name and IBAN. Verification can take up to 72 hours.

How long does verification take, and how do I check the status?

If you used Instant Verification, your status updates immediately. If you used Manual Upload, the review can take up to 72 hours.

Your verification status will show as "In Review" in your Holidu account. Use the Holidu Assistant in your account to reach our specialised team, who review your data together with Adyen Support. Please allow up to two weeks for the full process.

What should I do if my documents are rejected or I need to make changes?

Check your email for updates or requests for more information. Upload the corrected or missing documents as soon as possible. Make sure they are clear, up to date, and show the same names and addresses as your other documents.

Tips for a smooth verification

• Check document clarity: Make sure all documents are clear, well lit, and easy to read.
• Keep details consistent: Names and addresses must match across all documents and your payout account.
• Use the right entity type: GbR and Grundstücksgemeinschaft partnerships use Unincorporated Partnership. Only registered commercial partnerships use Organization.
• Monitor your email: Watch your inbox for updates or extra steps.