How do I verify my account as an incorporated partnership (GbR or Grundstücksgemeinschaften)?

Important: This process can only be completed by the host (the primary holder on Holidu).

We'll guide you step by step through the verification process for your incorporated partnership. The process is secure, and you'll provide your information in a protected online environment.

Understanding: Incorporated vs. Unincorporated Partnerships

⚠️ Important: Know the difference

An incorporated partnership IS registered in a trade/commercial register and IS a separate legal entity. Examples include:

• Germany: GbR (Gesellschaft bürgerlichen Rechts), Grundstücksgemeinschaft, KG, OHG, GmbH & Co. KG
• France: SARL, EIRL, EURL
• Spain: SL, Asociación Civil
• Other countries: Limited companies, registered associations

An unincorporated partnership is NOT registered in a trade/commercial register and is NOT a separate legal entity. Partners are personally liable.

Rule of thumb: If your partnership has a Handelsregisternummer (DE), is in the Registre du commerce (FR), or is listed in any official commercial register → you are an Incorporated Partnership and should follow this guide.

Supported Countries for Incorporated Partnerships

The "Incorporated Partnership" entity type is available for hosts in most European countries, including:

• Germany (GbR, Grundstücksgemeinschaft)
• France
• Spain
• Austria
• Italy
• Switzerland
• United Kingdom
• Netherlands
• Belgium
• And other EU/EEA countries

If you're unsure whether your partnership is incorporated or unincorporated, check with your local commercial register or tax authority.

Step 1: Verify Your Partnership Details

Before You Start: Have these documents ready

• Trade register extract or certificate (Handelsregisterauszug for Germany, Extrait Kbis for France, etc.)
• Constitutional document (partnership agreement, articles of association, or equivalent)
• ID documents of all legal representatives (passport, national ID card, or driver's license)
• Tax ID document (if available)

Steps

1. Log in to Your Holidu Account

• Log in and go to the 'Account' tab
• Click 'Validate' or 'Verification' to start the process
• Select Organization as your entity type
• Select Incorporated Partnership as your company type

2. Enter Your Partnership Information

Partnership Details:

• Enter the official registered name of your partnership (exactly as it appears in the commercial register)
• Provide your company registration number (Handelsregisternummer, Registre number, etc.)
• Enter your company's full address
• Provide your Tax ID / VAT number (if applicable)

3. Designate the Primary Representative

• Select the person who will sign with Holidu (this should be a person with legal authority to represent the partnership)
• This person becomes the Primary Representative and must complete identity verification
• Provide their full name, date of birth, and contact information

4. Add Additional Legal Representatives (if applicable)

• Click "Add another representative" for each additional person authorized to represent the partnership
• For each representative, provide:
• Full name, date of birth, and contact information
• Their role within the partnership
• Whether they hold more than 25% ownership or control

Step 2: Identity Verification

Verify the Primary Representative

The Primary Representative must complete identity verification. Choose one of these methods:

Instant Verification (recommended)

• Select the country of document issuance and document type (passport, driving license, or national ID card)
• Scan the QR code with your phone
• Take clear photos of the front and back of your document
• Verification is immediate

Manual Upload

• Choose the document type and upload high-quality photos
• Ensure the document is clearly legible and well-lit
• Click 'Next' to submit
• Verification can take up to 72 hours

Verify Additional Representatives

• Each additional representative must complete identity verification using the same methods above
• Repeat the process for each person listed

Step 3: Upload Required Documents

Trade Register Extract or Certificate (required)

Upload an official document from your country's commercial register proving your partnership is registered and incorporated:

Germany:

• Handelsregisterauszug (trade register extract) – current within last 3 months
• Gewerbeschein (business registration certificate)
• Bescheinigung über die Erfassung als Steuerpflichtiger (tax registration certificate)

France:

• Extrait Kbis (official company extract) – current within last 3 months
• Avis de situation au répertoire Sirene

Spain:

• Certificado de inscripción en el Registro Mercantil (merchant register certificate)
• Acreditación de la inscripción en el Registro de la propiedad (property register, if applicable)

Other Countries:

• Obtain the equivalent official registration document from your local commercial register or Chamber of Commerce
• Ensure it clearly shows the partnership's registered name, registration number, and current status

Constitutional Document (required)

Upload a document establishing the partnership's legal structure:

Germany:

• Gesellschaftsvertrag (partnership agreement)
• Satzung (articles of association)
• GbR-Vertrag (GbR agreement) – signed by all partners
• Vereinbarung über eine Grundstücksgemeinschaft (real estate partnership agreement)

France:

• Statuts de société (articles of association)
• Acte constitutif (articles of incorporation)
• Contrat de société (partnership agreement)

Spain:

• Escritura pública de constitución (notarized articles of incorporation)
• Estatutos sociales (articles of association)
• Acta de constitución (deed of incorporation)

Other Countries:

• Obtain the official incorporation document or articles of association filed with your commercial register
• Ensure the document shows the partnership's name, members, and legal structure

All documents must:

• Include the names of all partners/members
• Clearly state the partnership's legal structure and roles
• Be true and up-to-date
• Be legible and well-lit photographs or clear scans

Tax Document (if required)

• Upload a tax registration document showing your partnership's name and Tax ID
• Issued by your country's tax authority within the last 12 months

Step 4: Verify Your Payout Details

The bank account must be registered in the name of the incorporated partnership (GbR, or equivalent) that you registered in the previous step. The account holder's name should match your company name exactly.

Choose one verification method:

Instant Verification (recommended; not available in all countries)

• Search and select your online banking provider
• Log into your bank account via our trusted partner
• Your banking credentials are not stored – they're used only for verification
• Verification is immediate

Manual Verification

• Enter your bank details manually (IBAN and account holder name)
• Upload a recent bank statement issued within the last 12 months
• The statement must clearly show:
• The account holder's name (matching your company name)
• The IBAN
• The bank's name and location
• Click 'Next' to submit
• Verification can take up to 72 hours

Step 5: Review and Submit

• Carefully review all the information you've provided
• Ensure all details match your official documents
• Confirm that all representatives' information is correct and complete
• Click 'Submit' to complete this step

Step 6: Complete Verification

Status Updates:

• If you used Instant Verification for both identity and payout, the status updates immediately and your account is verified
• If you used Manual Upload, the process can take up to 72 hours
• Your verification status in your Holidu account will show as "In Review"

Get Help if Needed:

• Use the Holidu Assistant in your account to reach our specialized team
• They review your data together with our payment partner and can provide guidance in your language
• Please allow up to two weeks for the full verification process to complete

Tips for a Smooth Verification Process

• Check Document Clarity: Ensure all documents are clear, well-lit, and fully legible. Poor quality photos may be rejected
• Consistency is Key: Verify that all information matches across documents – partnership name, address, Tax ID, and representative names must be consistent
• Use Official Documents: Trade register extracts and other documents must be official and current (typically within 3 months)
• Complete All Steps: Don't skip any required steps or document uploads – incomplete submissions will delay verification
• Monitor Your Email: Watch your inbox for updates or any requests for additional information
• Act Promptly: If we request additional documents or clarification, respond as quickly as possible to avoid delays
• Local Support: Our local teams understand your market and local documentation requirements – they're here to help in your language

Frequently Asked Questions

What if my partnership is very new and not yet in the commercial register?

All incorporated partnerships must be registered in the official commercial register of their country. If your partnership is not yet registered, you cannot use the Incorporated Partnership account type. Please contact the appropriate authority in your country to complete your registration first, then return to complete verification with Holidu.

What if I don't have all the documents?

You must provide official documents from your country's commercial register to verify your incorporated partnership status. If you're missing documents, contact your Chamber of Commerce or local business registry for certified copies. Our team can also help guide you – use the Holidu Assistant to reach out.

Can I use documents in my language?

Yes. Official documents in your country's language are acceptable. However, if documents contain specific legal terms, ensure they clearly show the partnership name, registration number, and legal structure. If there's any ambiguity, our verification team may request clarification.

How long does verification take?

If you use Instant Verification for both identity and payout, verification is immediate. If you use manual uploads, the process typically takes 5-7 business days, but can take up to two weeks in some cases. We'll update you via email on your account's verification status.

What happens if verification is rejected?

If documents are rejected, our team will contact you with specific details about what's missing or needs correction. Common reasons include unclear documents, mismatched information across documents, or outdated trade register extracts. We'll guide you on how to resubmit.

Can I change my partnership details after verification?

If your partnership details change (name, address, representatives, or structure), you must update your Holidu account and may need to reverify. Contact our support team via the Holidu Assistant to report significant changes.

What if I'm an unincorporated partnership instead?

If your partnership is NOT registered in a commercial register, you should follow the guide for unincorporated partnerships. Check your country's rules to determine your status, or contact our support team for guidance.