Executive Assistant to the CEO & Co-Founder (f/m/d)

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  2. Executive Assistant to the CEO & Co-Founder (f/m/d)
Holidu is one of the fastest-growing travel tech companies worldwide. With more than $100M in funding to date and an international team of travel and technology enthusiasts, our mission is to finally make the search and booking of vacation rentals easy. With our search engine for vacation rentals Holidu we help travelers book the ideal accommodation for the lowest price, and through our software-and-service solution Bookiply we also support vacation rental owners in multiplying their bookings with less work. Do you want to have an impact on millions of travelers worldwide? Then pack your bag, hop on board and get ready for takeoff!

Your future team

In this role, you will be supporting our Co-Founder and CEO Johannes to ensure that all administrative and organizational tasks run smoothly. You will be one of the early members of the CEO team and have an impact on all of our departments, acting as a cultural ambassador and driving the happiness of more than 300 employees across more than 10 offices. If desired, this role can be done in part time (25 hours).

Your role in this journey

  • Support the CEO with administrative and organizational tasks, e.g. calendar management and scheduling, travel bookings, expenses management and long-term planning.

  • Manage the communication and correspondence with internal and external stakeholders.

  • Produce quality presentation slides for both internal and external occasions.

  • Manage projects and take on tasks with a problem-solving mindset, research solutions and proactively resolve issues.

  • Ensure meetings fulfill their purpose and be responsible for the preparation of meeting agendas.

  • Make sure that discussions and tasks are followed up and deadlines are kept.

  • Prepare team offsite events.

  • Support and own the process of gathering information for business cases and quarterly business and performance reviews. 

  • Keep our employees happy by coming up with creative ideas on acknowledging accomplishments. 

  • Play an active role in building a great community by facilitating relationship building within and among our teams  (e.g. through organizing events).

Your backpack is filled with

  • Profound work experience in a high caliber assistant role, project management or similar.

  • Excellent communication skills in English (B2 level) and in German (B2 level) as well as the confidence to communicate with all levels of hierarchy.

  • High level of service orientation and a strong motivation to help people and for the assistant role as such.

  • Strong administrative and organizational skills, as well as the ability to maintain a realistic balance among multiple priorities. 

  • A proactive and positive attitude, a flexible mindset and strong willingness to shape ideas.

  • The ability to take initiative, understand deadlines and carry multiple projects at the same time.

  • High level of discretion and confidentiality.

  • Expertise in Google Workspace (Docs, Sheets, Slides, and Meets) or Microsoft Office.

  • As a plus: experience in organizing Events (team events & larger events with up to 100 participants).

Our adventure includes

  • Have an impact on the millions of people using our product every month.

  • Grow with responsibility from day 1 and develop yourself further through regular feedback, workshops and knowledge exchange.

  • Use your personal development budget and 2 extra days off to enhance your professional skills by visiting conferences, buying books, attending courses and more.

  • Connect and have fun with international, diverse and yet like-minded people at work, regular events and weekly office days with your team.

  • Get to know the world with our flexible home office policy and the opportunity to work from other local offices.

  • Get in shape with a premium gym membership for a discounted rate.

  • Go travelling for 28 vacation days + 13 public holidays in Bavaria with interesting discounts on our Bookiply properties.

  • Get a sneak peek at the adventure that awaits you on Instagram @lifeatholidu.

Want to travel with us?

Apply online on our career page! Your first travel contact will be Clara from HR.

We champion diversity in every aspect of life. We encourage applications from all genders, corners of the world and individual backgrounds. Please feel welcome to submit your application without a photo and details on your gender, date of birth, marital status and nationality. If you have a disability or special need that requires accommodation, please let us know.


Munich, Germany

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